Your clients' trust is the core of your practice. Your notes are professional obligations — and also the pattern-recognition engine that makes you better at your work. BrainCopy keeps session notes, client histories and your own reflections in one EU-hosted archive that your AI can search, without a single byte of client data leaving European infrastructure.
Every session generates notes. Every note is a confidential record. After ten years of practice, you have a thousand clients worth of hand-written pages, WordPerfect files, and hybrid systems — none of which are searchable in any useful way.
The modern SaaS options (SimplePractice, TherapyNotes, etc.) are US-hosted, and most of them are LLM-enabled in ways you cannot fully audit. Sending your client data to those systems may satisfy HIPAA but is a minefield under GDPR, and your clients don't know where their words actually end up.
You'd love to use a modern AI assistant for reflective practice — "have I encountered this presentation before?" — but you cannot feed your client notes to a US chatbot, and the offline tools don't understand your work.
After a session, dictate or type a short reflection — key themes, felt-sense, interventions tried, what to return to next time. Ten seconds. BrainCopy files it under the client, on the correct date, in a structure that builds over years.
Each client is a person in your graph. Every session, every reflection, every relevant case-conference note, every piece of correspondence — filed in one chronological thread per client. No more "where did I put that note from the third session?"
Scan old handwritten client notes. BrainCopy's OCR handles professional shorthand and poor handwriting — uncertainty is flagged, not guessed. Twenty years of case files stop being a legal-obligation filing cabinet and become queryable patterns of your own practice.
Claude, ChatGPT, or any MCP-aware assistant can connect to your private BrainCopy endpoint. Ask "I have three clients presenting similarly — show me the themes across them, anonymised" and get a response based on actual notes, without those notes being uploaded to the model provider's training data or cached on their servers.
Your files live on Nextcloud hosted in Germany (Hetzner), under a separate per-user account. Client data does not transit US cloud. The MCP protocol sends only short query results to the AI — minimum-necessary, not wholesale upload. Logs and data-retention policies are published.
50% off the €10/month subscription, forever, for therapists, counsellors and coaches. Your discount never expires.
THERAPISTS50). One-time OCR and structure-building for a decade of paper notes is typically €50–€300 depending on volume. Business expense, deductible in most jurisdictions.Takes about 30 seconds to sign up. You can start importing immediately.
Start your practice trialDifferent people, same problem: too many memories scattered across too many places.